Receiving State Government Capital Grant Payments

A SCAS grant for an approved project cannot be paid if commencement of, or payment for, the work precedes the announcement of Ministerial approval.

Approved Authorities are required to enter into an Agreement (contract) to accept the grant offer.  The Agreement will be forwarded to the Approved Authority by QIS BGA immediately after the advice of Ministerial approval.

SCAS grants will be paid upon receipt of a series of Statutory Declarations at the following milestones:

• Payment of 50% of grant amount at 25% completion (in terms of value)
• Payment of 40% of grant amount at 50% completion (in terms of value)
• Payment of 10% of grant at practical completion.

Note also that the accountability document titled Final Completion Certificate by an External Project Supervisor is also a requirement of the final milestone.

Accountability

For both the Australian and State Government capital assistance programs, various accountability processes are required.  At specified points in time during the construction period as well as after project completion, schools will complete documentation provided by the BGA, where architects/project managers and accountants confirm that the project was completed in a manner that conforms to the approved project description, the approved plans and that grant monies were spent only on the approved project.

The QIS BGA Secretariat will also conduct a post occupancy inspection, against the approved project description, to ensure facilities constructed reflect the project which received Ministerial approval.