Receiving Australian Government Capital Grant Payments

Approved authorities are required to enter into a QIS BGA Recipient School Agreement (contract) to accept the grant offer.  For CGP grants, the agreement will be forwarded to the school authority after the tender process, upon the BGAs receipt of an extract from the building contract, signed and dated by a duly authorised representative of the school and the successful contractor. 

Where a combination of CGP and SCAS grants exists, schools should also refer to Receiving State Government Capital Grant Payments, as processes around the issuing of agreements vary.

Following the return of the executed agreement, a schedule of payments will be forwarded to the school, overviewing the payment periods.

  • Payments are, at most, over a 2 year period. 
  • At least 50% of the grant is paid in the first year and the remainder in the second year.  Generally payments can be made over the first period of the build as shown in the construction contract.
  • Payments are made quarterly by direct deposit to the school.

A CGP grant for an approved project cannot be paid if commencement of, or payment for, the work precedes the announcement of Ministerial approval.


For both the Australian and State Government capital grants programs, processes of accountability are required.  At specified points in time during the construction period and after the project has been completed, schools will complete documentation provided by the BGA, where architects/project managers and accountants confirm the project was completed in a manner that conforms to the approved project description, the approved plans and that grant monies were spent only on the approved project.

QIS BGA Officers will also conduct a post occupancy inspection, to ensure compliance of all facilities constructed.

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