Secure Zone

Receiving State Capital Grant Payments

Approved authorities are required to enter into a QIS BGA Recipient School Agreement (contract) to accept the grant offer. For SCAS grants, the agreement will be forwarded to the school by QIS BGA immediately after the advice of Ministerial approval.

Where a combination of SCAS and CGP grants exists, schools should also refer to Receiving Australian Government Capital Grant Payments, as processes around the issuing of agreements vary.

For projects approved in and prior to the 2016 round, the grant will be paid in full upon receipt of a Statutory Declaration stating that 25% of the project work (in terms of value) has been completed.

An exception exists for grants relating to Special Assistance School projects, where the grant will be paid over the life of the project as follows:

  • Payment of 50% of grant amount at 25% completion (in terms of value)
  • Payment of 40% of grant amount at 50% completion (in terms of value)
  • Payment of 10% of grant at practical completion.

For projects approved in the 2017 round and beyond, all SCAS grants will be paid upon receipt of a series of Statutory Declarations at the following milestones:

  • Payment of 50% of grant amount at 25% completion (in terms of value)
  • Payment of 40% of grant amount at 50% completion (in terms of value)
  • Payment of 10% of grant at practical completion.

Note also that the accountability document titled QIS BGA Final Certificate by the Architect/Project Supervisor is also a requirement of the final milestone.

A SCAS grant for an approved project cannot be paid if commencement of, or payment for, the work precedes the announcement of Ministerial approval.

Accountability

For both the Australian and State Government capital grants programs, processes of accountability are required.  At specified points in time during the construction period and after the project has been completed, schools will complete documentation provided by the BGA, where architects/project managers and accountants confirm the project was completed in a manner that conforms to the approved project description, the approved plans and that grant monies were spent only on the approved project.

QIS BGA Officers will also conduct a post occupancy inspection to ensure compliance of all buildings constructed.

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