Receiving EIS Payments
After the school has received a formal letter of notification from the office of the State Minister for Education, to be eligible to receive capital assistance, the Approved Authority of an independent school must enter into a QIS BGA Recipient School Agreement. This Agreement, along with supporting documentation, will be mailed by QIS BGA in original to the School Principal upon Ministerial approval.
For the External Infrastructure Subsidy Scheme, an approved grant will be paid in full at 100% project completion (in terms of value). The payment will be triggered by the school's submission of a Statutory Declaration, as provided by QIS BGA, and supporting documentation of expenditure, such as invoices etc.
An EIS grant is not finalised until the school has submitted the acquittal documentation, the Final Certificate by the External Approved Accountant, which will be due to be received by QIS BGA by 31st May in the year following the receipt of the subsidy amount.
When payments cannot be made
An external infrastructure subsidy on an approved project for either project work or trunk charges cannot be paid if commencement of, or payment for, the work precedes the announcement of Ministerial approval.
Also, schools should be aware that, as per the External Infrastructure Subsidy Scheme Guideline, p5, Section 12.(1)(d), 'an application for payment must be received by QIS BGA within two years of the date of approval, or approval for the project will lapse, unless an extension is approved by the Minister'. QIS BGA is unable to make payments on grants where Ministerial approval has lapsed.